Program & Administration Assistant
Part Time | Toronto, Canada
Détails du poste
- Localisation : Toronto, Canada (office based)
- Durée du contrat : 1 year (renewable)
- Engagement : Part time, 18 hours per week (3 days per week)
- Compensation: $30 per hour; 3 weeks leave (pro-rated)
- Date de début : August 2025
Comment postuler
Date limite de dépôt des candidatures :
August 15, 2025
Applications will be reviewed on a rolling basis as they are received, so we encourage early submissions. No phone calls or emails about the position can be accepted. We thank all applicants for their interest; however, only those shortlisted will be contacted.
À propos de Youth Challenge International
Youth Challenge International (YCI) accélère l'innovation des jeunes pour le bien. Avec les jeunes leaders et innovateurs, nous créons un avenir meilleur où les gens, la planète et le profit peuvent prospérer. Nous misons sur les idées audacieuses, les compétences et les entreprises qui nous permettront d'y parvenir. Dans plus de 30 pays, YCI a fait équipe avec des jeunes et des organisations partenaires pour transformer des défis complexes en solutions durables ; collectivement, nous apprenons vite, échouons intelligemment et transformons les idées en actions. Nous croyons qu'un monde meilleur peut être - et sera - construit par la prochaine génération.
Résumé du poste
YCI is seeking a highly organized and detail-oriented Program & Administration Assistant to provide support across the organization. Reporting to YCI’s CEO and Senior Program Manager, the ideal candidate will have strong communication, organization and digital literacy skills, and the ability to manage multiple priorities in a fast-paced environment.
Key responsibilities include maintaining organizational systems and tools, supporting HR and recruitment processes and events, providing executive assistance to senior leadership, coordinating Board governance tasks and other organization-wide and project-specific administration support. This role plays a critical part in ensuring smooth operational flow across our global offices.
Principales responsabilités
Program Administration:
- Provide administrative support across YCI programs, collaborating with the management team to achieve quality outcomes, including administrative support to work planning, activity delivery, travel bookings and documentation using digital tools
- Support with the planning and delivery of virtual and in-person events
- Assist in compiling reports, presentations and donor documentation for both internal and external audiences
- Support business development research, proposals and related processes
Systems and Information Management:
- Support the maintenance and optimization of organizational tools and systems (such as Airtable, SharePoint, Zoom, Canva, Slack and Mighty Networks)
- Streamline and maintain digital storage systems across global offices for program documentation, policies and tools
- Ensure consistency and version control across key organizational templates and tools
Human Resources and Recruitment Support:
- Assist with developing TORs, promoting roles, screening candidates, scheduling interviews and onboarding new staff and consultants across global offices
- Maintain and update HR records, contracts and compliance checklists for YCI’s global team
- Support internal communications and tracking of HR policies and benefits
Executive and Operational Support:
- Provide administrative support to the CEO and management team, including scheduling, note-taking and action-tracking
- Assist in preparation of briefing notes, executive correspondence and meeting materials
- Track deadlines, draft communications and support special initiatives as assigned
Board and Governance Support:
- Coordinate Board meetings, including calendar invites, document preparation and other related tasks
- Maintain Board and committee records in compliance with governance standards
General Administrative Support:
- Support other administrative processes including insurance, memberships/subscriptions and administrative contracts
- Support with maintaining a safe and functional office space, including logistics for supplies and services
Compétences et expérience
Required:
- Minimum 3-5 years of relevant experience in administrative, program or operations support roles
- Proficiency in Microsoft Suite, Airtable, Zoom, Canva and similar platforms
- Tech-savvy with strong digital skills to learn and leverage new tools and platforms
- Excellent written and verbal communication skills
- Strong organizational skills and high attention to detail
- People-oriented with the ability to collaborate effectively across teams
- Proven ability to work independently, take initiative and manage multiple, competing priorities
- Understanding of and commitment to YCI’s mission and values
- Must be available to work 3 days/week in person at the YCI Toronto office (577 Kingston Rd.)
Preferred:
- Experience in non-profit, international development or youth-focused organizations
- Familiarity with HR processes, compliance tracking and Board governance practices
- French language proficiency will be considered an asset
Comment postuler
Date limite de dépôt des candidatures : Friday, August 15, 2025
Applicants will be reviewed on a rolling basis; we highly encourage early submissions. We thank all applicants for their interest; however, only those short-listed will be contacted. No phone calls or emails about the position can be accepted.
Soumission de la candidature : Cliquez sur le bouton ci-dessous pour commencer votre candidature
YCI encourage les candidatures de tous horizons. Pour atteindre nos objectifs, nous nous appuyons sur les expériences et les points de vue uniques de notre personnel, de nos volontaires et de nos partenaires. Nous comprenons que la diversité des points de vue est nécessaire au développement d'une culture inclusive - une culture respectueuse et accueillante pour tous. Nous nous engageons à créer un lieu d'inclusion pour les employés, les candidats, les bénévoles, les partenaires et les participants de tous horizons, âges, religions, races, identités de genre, capacités physiques et orientations sexuelles.
YCI utilise une approche centrée sur les personnes pour évaluer les candidats. Nous n'utilisons pas d'intelligence artificielle au cours du processus de recrutement.
Politique de protection contre l'exploitation et les abus sexuels
Youth Challenge International (YCI) s'engage à appliquer une politique de tolérance zéro à l'égard de l'exploitation et des abus sexuels (EAS) et considère tout acte de ce type comme une faute grave et un motif de licenciement. YCI reconnaît la dynamique de pouvoir inégale inhérente au travail de développement international et notre responsabilité de protéger les droits de l'homme des communautés que nous servons et de fournir un environnement exempt d'exploitation et d'abus sexuels.
La protection contre l'exploitation et les abus sexuels (PSEA) relève de la responsabilité de chacun et tous les employés sont tenus de signer et d'adhérer à tout moment à la politique et au code de conduite de la PSEA. Tous les employés doivent s'assurer qu'ils comprennent et agissent conformément à cette clause.
